If you don’t have a carefully planned hiring process, hiring new staff could be an extremely stressful and time-consuming operation. If the process is haphazard, the team currently in place runs the risk of losing focus on what is required and the incentive to choose how to best add a new member to the team.
In this unfocused situation, it is feasible to hire the wrong individual, which at first glance seems like a straightforward issue to resolve. The improper employee, though, could end up costing you money and damaging the reputation of the company you’ve worked so hard to build. Some of the impacts take time to become apparent, and it can take a very long time to undo the damage. Continue reading to find out how things could go wrong in an interview situation and how to keep things on track.
Discrepant Interview Situations
A member of your team who took part in the screening interview believed the candidate was rather impressive. He discovers that he missed two important questions when he goes back and checks the ones he had planned to ask the candidate. Oops!
Now is the time to contact the candidate again, apologize for forgetting to ask them, and try to fill in the gaps by asking the questions that were previously omitted. It delays the hiring process overall, provides certain candidates an advantage over others, and negatively affects candidates’ perceptions of your business. You may conduct interviews more successfully by using recruitment software. You might also keep everything in one location and assess your chances more carefully.
Your applicant tracking system and recruiting system collaborate to provide each member of your team with a standardized and easy-to-access list of questions to use when interviewing potential prospects. Nothing is overlooked, the schedule is scrupulously followed, and everyone is kept in the loop. The shortened procedure would be appreciated by all parties. Additionally, this ensures that no pointless queries are made, which is an entirely other situation.
Missing Candidate Data
You are responsible for conducting every interview and building a pool of competent applicants. Then a member of your hiring team adds, “They all look fantastic. Let’s start by making offers to recent graduates of colleges before moving on to the others.” The issue is that, even though this data was gathered in the initial contact form that job seekers filled out, it was never transferred to the database that you are utilizing to make final decisions.
As a result, you now have to go back and collect educational information from applicants’ enrollment records. If this information had been acquired with your recruiting software right away, you wouldn’t have wasted any time.
You’ve completed all of the interviews and are on your way to extending an offer when you realize that you never had the team members who would be working most closely with the new hire complete a brief interview. How could this have been overlooked?
It is essential to ensure that the department manager has a voice in the hiring decision. When you’re in the weeds of scheduling and conducting interviews, it’s easy to forget a crucial step. Having a centralized system for managing your hiring process will help you keep track of where everyone is in the process and ensure that no steps are missed.
You’re in the process of conducting reference checks when you realize that some of the contact information you have on file is outdated. You go to update the records in your system, but they’ve been misplaced, and you can’t remember who was responsible for inputting them in the first place.
This is a costly mistake that could have been prevented with a better system for storing and tracking data. When information is misplaced, it can hold up the entire hiring process and cost your company time and money.
An applicant tracking system would have prevented this by keeping all of the data in one central location that is easy for everyone involved to access and update.
What Impact Does Any of This Have?
According to estimates, a bad hiring decision costs a business at least 30% of the salary paid in the first year of employment. The initial cost of hiring the person, which industry experts estimate to be more than $4,000, makes it evident that you will face severe financial challenges.
Even while applicant monitoring methods are crucial, not all bad hiring choices are motivated by monetary gain. The additional, noticeable consequences of a poor hiring choice affect everyone, including your HR team and the current top performers:
- When the entire onboarding method (including training, evaluation, and other steps) must be repeated in order to identify the best fit, productivity is lost.
- Customers or clients who dealt with this candidate or had unfavorable interactions with them may no longer desire to do business with your company.
- Ultimately, it was a waste of time to deal with a new hire who wasn’t qualified because that time could have been used for something else.
- Your brand’s reputation is at stake.
In order to protect your business, it’s essential to have a system in place that will help you make the smartest hiring decisions possible. An applicant tracking system is an essential tool for any business that wants to streamline its hiring process and avoid making costly mistakes.
Applicant Tracking Systems (ATS)
An ATS is a kind of recruiting software that helps businesses collect, store, and track job applications. Many ATSs are web-based, which makes them accessible to users from any location.
Some of the most important features of an ATS include:
- The ability to post job openings on the internet and track which website sources generate the most applications.
- Tools for screening and sorting applicants based on criteria such as qualifications, work experience, and education level.
- Features for tracking the status of each applicant throughout the hiring process.
- Integrations with other software applications, such as customer relationship management (CRM) systems and human resource management (HRM) systems.
An ATS can be valuable for any business that wants to streamline its hiring process. By automating the most time-consuming tasks related to recruiting, an ATS can help businesses save time and money.
If you wish to streamline and systematize your hiring procedure, The Comeet Team can be the solution you’re looking for. Visit www.comeet.com for additional information.